Officer-ship Rules and Guidelines
Last Updated: 2017/07/01
This document is a work in progress that outlines the traditions, guidelines and principles of the officer-ship of the Legendary family of guilds.
2011-12 Legendary Guilds is founded by Vriff in SWTOR. 2014-03 A higher council is created to oversee all of Legendary family of guilds.
Becoming an officer
One of the core tradition of Legendary is how one becomes an officer:
- One should not ask how or when he's going to be promoted.
- One should acts as an officer in all but title before being promoted.
- One must either accept or reject both title and its responsibilities.
Officers are members that have been deemed valuable to the guild for their social skill, willingness to organize events, help their fellow guild members and knowledge about the game and the guild rules.It's about taking responsibilities, voicing an opinion while being respectful to the traditions and rules of the guild.It's about selflessness, knowing when to step up or step down for the better good of the guild, of the members.It's about putting aside any disagreement or grudge so that events are fun for everyone. Finally, it's not about creating a clique and neither friendship as they often need to discuss, disagree, compromise and, yes sometime, skirmish with one another.
The Higher Council oversee the Legendary family of guilds in all games.
It nominates members responsible for creating the guild in a game, help establish the initial Legends Council and provides support on the Legendary Guild website.
The Higher Council will rarely interfere unless asked to or when extreme measures are to be taken.
Any member eligible to the Higher Council must at least hold one Myth title have been unanimously elected by its peers.
The Avatar is the Guild Master of Legendary Guilds. He has a seat and a vote at the Higher Council. In case of a tie, he has an additional tie breaker vote.
The Guardians assist the Avatar. They have a seat and a vote at the Higher Council.
Each Legend Council is sovereign and independent from one another. They are responsible for defining the guild's mission, day-to-day activities and adapt the guild rules to the game.
Although they don't have a seat nor a vote at the Legend Council, their input is greatly valued by the Legends and they may be invited to voice their opinion at meetings. This rank is by no means a necessary step nor an indication that the member will eventually become a Legend, but it's a very positive step towards it none the less.
They have a seat and a vote at the Legend Council.Considering the usual membership (adults in their 30's, 40's with real-life responsibilities), a Legend can only be active in one Legend Council unless the Higher Council approves otherwise.
One Legend is democratically elected to be Guild Leader. The Guild Leader can then name assistant leaders and assign responsibilities to Paragons and Legends. He is responsible for calling meetings, follow point of orders and make sure that the rules of order are respected. In case of a tie, he has an additional tie breaker vote.
Although they don't have a seat nor a vote at the Higher Council, their input is greatly valued by the Avatar and his Guardians and they may be invited to voice their opinion at the Higher Council.
Myths are retired Legends. Whether because their real life requires it or their dedication to the guild have wavered, they have voluntarily demoted themselves or have been asked by the Higher Council to do so. They still have a seat and a vote when present but should rarely exercise those rights.
Council Meetings and Impromptu Meetings
Meetings are to be held in the Legends Council channel in Discord. Council Meetings must be published on the guild calendar and all Legends must be properly notified. Impromptu meetings can be held at any time by any number of Legends.
Paragons may be invited. Myths can attend. Any officer may be asked and be required to temporarily step out of a meeting when he's directly or personally affected by a discussion or vote, including the Guild Leader.
Unless stated otherwise in this document, the Robert's Rules of Order applies.
Major Decisions, Promotions and Demotions
Major decisions (ie guild mission, philosophy), promotions and demotions must be voted unanimously among all Legends present or not at a Council Meeting. Absentees need to cast their vote and can proxy it by any means. Abstained votes are disregarded.
Any Legend can nominate a member to become a Paragon or Legend at a Council Meeting. After voting unanimously for the promotion, they will inform the member about the promotion, what it involves and ask him to accept or reject the promotion.
Minor decisions (ie guild rules, decisions) regarding the day-to-day activity of the guild can be voted democratically at any Council or Impromptu meeting. Decisions are effective immediately as soon as the majority (50% + 1) is reached and must be communicated to the remaining officers.
An officer can act unilaterally under extremely rare circumstances (loot distribution ruling, kicking a member out of the guild). Any proof (screen capture, etc) must be communicated to the remaining officers.
Member Warning and GKicking
Unless he's clearly looking for it, any member deserve a second chance. An officer should properly warn the member and provide an explanation. After the first warning, a member can be kicked unilaterally at any time for any reason deemed reasonable.
Kicking a member out of the guild should not be taken lightly, it can tremendously affect a player experience, especially those who may have issue socializing with strangers. The member should be given the chance to say goodbye in a polite fashion.
Members who have not logged in the past months or have never registered the website or have never participated in end game content may be removed to create room for new recruits.
Recruitment, MOTD and Guild Description
The Message Templates document outlines messages that can be used by officers to inform and recruit recruit members in game, on forum and in general chat.
- Robert's Rules of Order by General Henry M. Robert
- The Guild Leader's Handbook: Strategies and Guidance from a Battle-Scarred MMO Veteran by Scott F. Andrews
- Officers' Quarters (Guild Leadership) by Scott F. Andrews at WoW Insider.